Motor Racing Australia Pty Ltd (“Motor Racing Australia”, “we”, “us”, or “our”) operates the MX5 Cup championship and this website. We are committed to protecting the privacy of all individuals whose personal information we handle, in accordance with the Australian Privacy Principles (APPs) under the Privacy Act 1988 (Cth).

This policy explains what personal information we collect, how we use it, and your rights in relation to it. By using our website or participating in MX5 Cup events, you agree to the practices described in this policy.

1. What Is Personal Information?

Personal information is information or an opinion about an identified individual, or an individual who is reasonably identifiable. It includes information such as your name, contact details, date of birth, and other details that identify you.

Sensitive information is a subset of personal information that includes health information, racial or ethnic origin, and similar categories. We handle sensitive information only where it is necessary (for example, for safety or medical purposes) and only with your consent, except where the law requires otherwise.

2. Information We Collect

We may collect the following personal information from participants, enquirers, and website visitors:

• Full name, date of birth, and contact details (address, phone, email)
• Emergency contact details
• Motorsport licence number and licence class
• Vehicle details (make, model, registration, log book information)
• Medical or health information required for event safety purposes
• Payment and billing information for event entries and fees
• Photographs and video footage taken at events
• Website usage data (IP address, browser type, pages visited, cookies)

We collect information directly from you when you enter an event, submit a contact form, subscribe to updates, or otherwise interact with us. Some information may also be collected automatically when you visit our website.

3. How We Use Your Information

We use personal information to:

• Process event entries and manage MX5 Cup championship administration
• Communicate with you about events, results, schedules, and safety information
• Verify licence and vehicle compliance requirements
• Provide emergency services with necessary information during events
• Issue invoices, process payments, and maintain financial records
• Publish results, point scores, and event photography on our website and social media
• Send you event news and promotional materials (with your consent)
• Comply with legal obligations, including those imposed by Motorsport Australia
• Improve our website, events, and services

4. Disclosure to Third Parties

We do not sell your personal information. We may disclose your information to third parties in the following circumstances:

• Motorsport Australia — as required by our affiliation with the national governing body
• Circuit operators and co-organisers — for event management and safety purposes
• Timing and results companies — to record and publish official results
• Insurance providers — where required for event insurance and participant coverage
• Service providers — payment processors, IT and hosting providers, email delivery services (subject to confidentiality obligations)
• Emergency services — in the event of an incident, where disclosure is necessary to protect life or safety
• Government and regulatory bodies — where required by law

Where we disclose your information to overseas service providers (for example, cloud infrastructure), we take reasonable steps to ensure those providers comply with privacy standards consistent with the APPs.

5. Data Security and Retention

We take reasonable steps to protect personal information from misuse, interference, loss, and unauthorised access, modification, or disclosure. This includes use of secure servers, access controls, and industry-standard encryption where applicable.

We retain personal information for as long as necessary to fulfil the purposes for which it was collected, and in accordance with legal obligations. Generally, event and participant records are retained for a period of seven (7) years. After that time, records are securely destroyed.

6. Access and Correction

Under the APPs, you have the right to request access to the personal information we hold about you, and to request correction of information that is inaccurate, incomplete, or out of date.

To make such a request, please contact us using the details below. We will respond within a reasonable time and, in most cases, within 30 days. We may need to verify your identity before granting access. We will not charge a fee for making an access request, but may charge a reasonable fee for providing access where the request involves substantial effort.

7. Cookies and Website Analytics

Our website may use cookies and similar technologies to improve your browsing experience and to understand how visitors use the site. Cookies are small text files stored on your device. You can configure your browser to refuse cookies, though some functionality may be affected.

We may use analytics tools that collect aggregated, anonymised data about website traffic and usage patterns. This data does not identify individuals.

8. Complaints

If you believe we have breached the APPs or you have a complaint about how we have handled your personal information, please contact us in the first instance. We will investigate your complaint and respond within 30 days.

If you are not satisfied with our response, you may lodge a complaint with the Office of the Australian Information Commissioner (OAIC) at www.oaic.gov.au.

9. Changes to This Policy

We may update this Privacy Policy from time to time. The updated version will be posted on this page with a revised “Last updated” date. We encourage you to review this policy periodically.

10. Contact Us

For any privacy-related queries, access requests, or complaints, please contact: